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The Math

Before your next hire, run the numbers.

A lot of what you're about to hire for is probably information moving. Copying between systems, chasing status, formatting reports, scheduling. The boring stuff a system can handle. See what should stay with people, and what a system could do instead, before you post the job.

Your inputs
$ /yr
Just the salary. We add the rest below.
30%
A rough guess at the share of the week is fine.
What the boring stuff usually looks like
  • Copying data between tools
  • Chasing people for status
  • Building the same reports every week
  • Scheduling and confirming
  • Entering data from forms and PDFs
  • Answering the same questions over and over
  • Keeping trackers up to date
  • Turning calls into summaries
A system or AI can handle most of this, with a person checking the edges. That's the simple end. The bigger wins are specific to how your business runs, and that's what the Review looks for.
How these numbers work

Real cost: we add about 30 percent to the salary for benefits, payroll taxes, equipment, and overhead. That's roughly what every hire costs on top of their pay.

Repetitive work: the share of the week you picked, priced at that real hourly cost.

What a system can handle: a careful 60 to 80 percent of that work. The rest needs a person's judgment and stays with them. These are typical ranges, not a quote.

What this hire really costs you
$104,000
Your $80,000 salary, plus the benefits, taxes, and overhead that come with every hire.
What you're paying for the boring stuff
$31,200
About 12 hours a week, or more than 3 months a year, spent copying, chasing, formatting, and scheduling.
What a system can handle instead
$18,700 to $25,000
Around 7 to 10 hours a week, off this person's plate.
Get a free Operations Review
A free Operations Review puts a real number on it for your business. No pitch, no obligation.